• $1200 fee
• Logo inclusion on the registration flyer
• One attendees of your choice who can receive CE/CEUs
• Full page ad in conference materials
• Table in exhibitor area for duration of conference
• 4 hours of non-session time during the conference for interacting with sponsors (meals and breaks)
• Names and emails of all attendees after the conference
• Ability to add marketing materials to the attendee goodie bags
• Access to meals/snacks provided throughout the conference

How do I confirm my spot?

• Your spot will be confirmed we receive email confirmation of your intent to exhibit AND sponsorship is paid. Deadline for payment is January 7, 2025

What other materials do you need from me?

• We need the names of your free attendee.
• We need a full page ad that we can include in our conference booklet.
• We need your logo that we can add to all materials for the conference.

When are logos and ads due? What size should they be?

• Logos and ads are due by January 15. The ad needs to be suitable for printing on 8.5 x 11” paper.  PDF, PNG, or JPG are preferred formats. 

When can we get in to set up for the conference?

• We will be able to access the space starting Thursday, Feb 13 at 7:30 AM.

What do I need to bring for my table?  Are plugs available if I want to bring a TV or other electronic equipment?

• We will provide a 4x8’ table with two chairs for your display. You may bring whatever you want to decorate the space.  You are welcome to hand out any materials or promotional materials you want.  We had some difficulty last year with materials being mailed and lost.  If you choose to mail things prior to the conference, please require the materials to be signed for. 
• Limited tables will be able to access an electrical outlet. Please contact Lakeysha Deloch, ldeloc@lsuhsc.edu if you need this access. 

Do we need representatives to man the table as well as attendees?

• Up to you. We are in a much bigger space this year.  You can use the same person/people who man your booth to attend the conference.  Or you can bring one extra people to attend as part of your registration fee. 

When are my funds due? How can I pay them?

• Funds are due by January 7 so that we can print all the materials for the conference in time. Payment by credit card is the preferred method of payment. If you need special arrangements, please contact Lakeysha Deloch, ldeloc@lsuhsc.edu, and we will try to accommodate. 

Where do the funds go?

• Once expenses are paid, all profit goes to the LSU School of Medicine, Baton Rouge, Psychiatry Residency program to support their academic endeavors.

When is stuff for the goodie bags due?

• As part of your sponsorship, you can also send any materials you would want added to attendees goodies bags and we will prefill them for you. Those materials are also due by January 7. 

Where can I park?

• The Pennington conference center has ample free parking available and a covered area for you to pull up and drop off/pick up your stuff.

What boards are offering CEUs for the event?

• Last year, we received CEs from the Louisiana Counseling Association as authorized by the Louisiana Professional Counselor Licensing Board of Examiners and CEUs from NASW-LA as authorized by the Louisiana State Board of Social work examiners. We are going through the process to get approved again this year. 

Can my table reps get CEUs?

• One attendee from each sponsor are eligible to attend and receive CE/CEUs. Any more than attendees than that will have to pay. 

What is refund/cancellation policy

• There is no refund policy for cancellations once an exhibitor has paid for sponsorship. We appreciate the contribution which will go to our program.  If the conference is cancelled for some reason, all sponsorship funds will be reimbursed.